Avery HR is seeking an experienced, energetic, multitasking Executive Assistant with a background in Business and Marketing. Experience supporting Engineering manufacturing preferred.

Position: Executive Coordinator

Salary: 50-75K

Location: Dundas, Ontario

Key Responsibilities: Administrative support to President

• Provide confidential administrative support to the president and senior management.
• Manage / coordinate calendar for President.
• Attend, record and distribute minutes of management meetings, coordinate follow-up.
• Manage corporate travel.
• Prepare and edit,high quality written correspondence / communications/ presentations.
• Conduct research, collect and analyze data to prepare reports, documents, summaries and analysis of data.
• Provide timely feedback on pertinent business issues to the President during his absence.
• Organize, file and retrieve documents and reference materials.
• Answer and manage incoming calls for the president to minimize distractions.

Marketing / Business Development:

• Develop / Manage social media strategy for company
• Capable of creating high quality presentations and written content / formatting of brochures, banners and company information tailored to customer
• Coordinate / complete responses to requests for information
• Monitor, screen, respond to and distribute incoming communications
• Establish / maintain databases (ie. quote activity, sales follow-up, KPI’s etc.)
• Coordinate with outside suppliers for web site, videos and other marketing strategies.

Culture:

• Arrange and co-ordinate with HR, meetings, luncheons and other events.
• In coordination with HR, develop and publish monthly employee newsletter coupled with business updates for communication screens in plant.
• Participate / lead social committee activities targeted to improving morale / employee engagement

Continuous Improvement:

• Provide assistance to our CI Manager as part of a cross functional committee geared to tracking and implementing Continuous Improvement ideas from throughout our business, assist in prioritizing and coordinating implementation planning.
• Liaise with internal staff to ensure timely execution
• Document CI meetings utilizing appropriate project management tools including timelines, budgets and progress reports to ensure timely implementation.
• Co-ordinate and carry out project-based work.
• Coordinate compilation of data from functional managers into KPI’s for analysis by operations leadership.
• Provide recommendations for improvement

To apply please send resume to Melissa – mcarreiro@averyhr.com